San Agustin Institute of Technology, Inc. (SAIT), located in Valencia City, Bukidnon, respects your right to privacy and is committed to safeguarding the personal data of our students, parents, and stakeholders. This Data Privacy Notice is issued in compliance with the Data Privacy Act of 2012 (RA 10173) and its Implementing Rules and Regulations.
1. Collection of Personal Data
SAIT collects personal data through physical forms, online systems, CCTV, and other means during enrollment, academic transactions, and school activities.
2. Use and Purpose of Processing
We collect and process your personal data for legitimate and lawful purposes such as:
• Enrollment and registration
• Academic instruction and records
• Guidance and counseling
• Health and safety monitoring
• Communication and school announcements
• Participation in curricular and co-curricular activities
• Research, planning, and statistics
• School’s branding and promotional activities
• Compliance with legal and regulatory requirements
3. Personal Data Collected
We may collect the following categories of data:
• Personal information (name, date of birth, gender, address, residence type, contact numbers, email)
• Sensitive personal information (age, marital status, religion,)
• Family background, guardian information, parents’ educational attainment, income
• Special group (Ips, 4Ps, solo-parent, PWD, senior citizen)
• Educational background and academic records
• Health and medical data
• Disciplinary records
• Photos, videos, and audio recordings from official school events
• CCTV footage within school premises
4. Personal Information Controller (PIC)
SAIT is the Personal Information Controller.
5. Automated Access and Profiling
SAIT may use automated systems such as learning management systems and enrollment platforms. Some data may be analyzed for class performance or ranking, but no decisions affecting rights or privileges will be made solely based on automated processing.
6. Protection Measures
We implement industry-standard physical, organizational, and technical measures to protect your data, such as:
• Password-protected systems
• Controlled physical access to records
• Regular staff training and access audits
• Secure data disposal procedures
7. Risks
While every effort is made to secure your data, risks such as unauthorized access or accidental loss may still occur. In case of a breach, you will be notified, and corrective actions will be taken.
8. Disclosure and Sharing of Data
SAIT may share your data with:
• Government agencies for compliance
• Accrediting bodies (i.e., PACUCOA & TUV Rheinland)
• Partner institutions (for internship, scholarships, exchanges)
• Media (for publication of achievements, school promotion, event documentation)
• Press and the public (with due consideration to your privacy rights)
9. Data Storage, Retention, and Disposal
Your data will be stored in secure locations and/or systems. Unless otherwise required by law, your data will be retained:
• For as long as necessary to fulfill the stated purpose
• For historical, archival, and statistical purposes
• Once the retention period lapses, your data will be permanently deleted or securely destroyed.
10. Legal Basis for Processing
Processing of personal data is based on:
• Your explicit consent
• Fulfillment of contractual obligations
• Legal mandates or requirements
• Legitimate interests of the school
11. Rights of the Data Subject and How to Exercise Them
• Right to be Informed: You have the right to know: why your data is being collected, how it will be used, who will access it, how long it will be retained, and what security measures are in place.
• Right to Object: You may object to the processing of your personal data, particularly for marketing, profiling, or research purposes without your consent.
• Right to Access: You may request to see the personal data SAIT has collected about you or your child.
• Right to Rectification: You can request correction or updating of inaccurate or incomplete data.
• Right to Erasure or Blocking: You may request the deletion or blocking of your data under certain conditions (e.g., unlawful processing, withdrawal of consent).
• Right to Data Portability: You may request a copy of your data in a commonly used format for transfer to another institution.
• Right to Damages: You may claim compensation for any harm caused by unlawful processing or data breach.
• Right to File a Complaint: You may file a complaint with the NPC or through SAIT's DPO.
• Right to Transmissibility: Your rights may be exercised by lawful heirs or assigns upon your death or incapacity.
12. Contact Information of the Data Protection Officer (DPO):
Dinah S. Mutia, LPT, MAT
Data Protection Officer
San Agustin Institute of Technology, Inc.
Email: dpo@sait.edu.ph
Contact No: 09534773551